Notice of Annual General Meeting and Board Elections

January 18, 2005

Dear friend(s) of Egale,

This year, Egale Canada’s Annual General Meeting (AGM) and Board of Directors elections will take place at 5 pm, on Saturday, March 19, 2005, at the GLHS building, 203-220 3rd Ave S, Saskatoon, Saskatchewan.

The Egale Board of Directors has appointed myself as the Chair of the elections committee, with Lisa Lachance as the Board Liaison for the elections committee, and Susan Gapka as the Board Liaison for the nominations committee. This year, the election scrutineers are Geoff Robbins and Lyle Borden.

The Board of Directors for Egale Canada is comprised of 12 directors, two people of different genders from each of six regions in Canada. Electoral terms are two years long, and each year half of the positions on the Board are open for election.

Nominations are open for one position in each region listed above.

Nominees must be of a different gender than the ones listed for each respective region.

What is involved in being a Board member?

Board members represent Egale’s diverse membership. The board makes all key decisions on the direction and future of the organization. Being on the Board is a two-year commitment (unless a position becomes vacant mid-term). Candidates should be available for a minimum of eight to ten hours per month (one Board meeting and/or Committee meeting, some preparation or follow-up work, involvement in regional activities). The board meets in-person once a year for a policy and planning retreat, usually held a few weeks following the AGM. Board members must support the organization’s general goals and policies, including our commitment to an intersectional approach.

How to run for the Board

Each candidate must be a member of Egale in good standing when the nominations close. You can nominate yourself. Each candidate is permitted to submit a biography (one page—8.5” x 11”, black & white printing) in either English or French. If the candidate wishes, they may use a second page for the other language. Egale Canada will not translate any biographies. You must send nominations by the deadline, February 17, 2005, along with a biography if you wish, either by mail, fax, (both listed above) or by email (election@egale.ca). The biographies will accompany the ballots.

What should you write about yourself

Your biography should include information such as: relevant personal or professional circumstances; experience and awareness of an intersectional analysis of oppression; experience at the local, regional, provincial, national, or international levels relevant to the objectives of Egale (fighting for justice in the courts, lobbying for change, public education, building a communications and action network, etc); previous involvement on other Boards; previous involvement in Egale; and specific interest or ideas regarding Egale goals or directions. Please remember that is should not be more than one page.

The key dates in this year’s election and AGM are:

Each ballot will have a unique reference number, used only to prevent a member from voting more than once. In the case of a registered couple, each partner/spouse will receive a separate ballot.

Egale will be sending all future election and AGM correspondence via email to save money on postage costs. If you have not provided a valid email address to Egale, you will still receive correspondence by regular mail. To provide or update your email address, visit www.egale.ca/update.

If you have recently moved, please inform the Egale office with your correct address information by February 17, 2005 to make sure you receive the correct ballots on time. To join or renew your membership, visit www.egale.ca/join. To update your contact information, visit www.egale.ca/update.

If you wish to consult the Egale Canada bylaws, you can request a copy from the office or view them on-line at www.egale.ca/bylaws.

If you would like more information about the election or on the responsibilities of being on the board of directors, feel free to contact us:

• Nominations Committee—nominations@egale.ca
• Election Committee—election@egale.ca
• Egale Office—Egale.Canada@egale.ca, 1-888-204-7777, 613-230-1043, fax : 613-230-9395

Yours truly,
Marcel Forget
Chair, Elections committee

Egale Canada ©2011

Canada's LGBT human rights organization: advancing equality, diversity, education, and justice.